By registering to attend the Latornell Conservation Symposium (Latornell), you acknowledge and agree to the following policies. These policies are strictly enforced, and apply to all exhibitors, speakers, vendors, sponsors, volunteers and delegates, and are without exception.

Code of Conduct

The goal of Latornell is to provide a safe and positive experience and Latornell expects our attendees, exhibitors, speakers, vendors, volunteers and sponsors to follow this Code of Conduct. Unacceptable behavior will not be tolerated at any time and may result in immediate removal from the event.

• Expected Behavior
  • Be considerate of those with whom you may interact.
  • Be collaborative with others.
  • Be respectful of others’ viewpoints that may differ from your own.
  • Be mindful of your words and actions.
• Unacceptable Behavior
  • Offensive or unwanted behavior or language, including, but not limited to, discriminatory behavior or language based on race, religion, colour, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, marital status, political affiliation or any other similar categories.
  • Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions will not be tolerated.
  • Visual harassment, such as displaying sexual or offensive images or inappropriate language at the session, meeting, or event, including in presentations, slide decks, as backgrounds, or on clothing visible to attendees.
  • Intimidation or bullying, either online or in-person.
  • Possession of a weapon or something that could be construed as a weapon during the event or on video.
  • Photographing, video-or audio-recording of slides or oral presentation, as well as posting presentations without presenter/author’s permission.
  • Possession of illegal substances during the event.
  • Sharing your event registration information, including your conference badge, with another person(s).
  • Inappropriate disruption of sessions, discussions, or other events.
  • Real or implied threat of physical, professional or financial damage or harm.
  • Any other illegal activity not already covered above.

Consent for Latornell Photographers

By attending the event, you acknowledge that your image may be captured on video or in photos taken on behalf of Latornell. You further provide Latornell the right to use candid group photos or videos without securing additional permission, provided those images are not accompanied by further personally identifying information. Please note:

• Photos and/or recordings cannot be copied, altered, sold, exhibited, or further distributed without Latornell’s prior written consent.
• Photos and/or recordings are the exclusive property of Latornell
• Latornell and Conservation Ontario may capture photos and/or recordings during the conference for use on their official websites, social media platforms, newsletters, and other promotional or advertising materials. These images and recordings may be shared during and after the event.

Personal Photography and Social Media

Latornell encourages exhibitors, speakers, vendors, sponsors, volunteers and attendees to share their experience at Latornell on social media, unless a speaker specifically prohibits sharing of their content. By sharing photos and videos on social media channels, you are consenting that Latornell and Conservation Ontario may reshare, repost and use those photos and videos prior, during, and after the event.

Media Shared by Presenters

Presenters may share additional media and resources as part of their session. These resources are provided for attendees’ personal use and are not for distribution unless the resource explicitly states that it can be broadly distributed, or written permission is individually granted by the presenter. In either case, proper attribution to the original creator is required.

IMPORTANT: Use and reproduction of the event logo to promote non-Latornell sanctioned products or services is strictly prohibited.

Accessibility and Accommodations

Our goal is to work with you to find the right solutions for you to have access. If you have any reasonable accessibility and accommodation requests, please email info@latornell.ca in advance for us to have appropriate lead time.

Certificate of Attendance

A certificate of attendance will be provided upon request for those who require one. Please email info@latornell.ca.

Name Badge Requirements

Symposium badges must be worn at all times. Each individual badge needs to be picked up by the individual attendee and cannot be picked up by a representative from your organization.